Monitor and maintain curriculum resources
Overview
Who is this unit for?
This unit is for those who monitor and maintain curriculum resources to support teaching and learning.
What is this unit about?
This unit is about monitoring and maintaining resources to support curriculum delivery. It involves working with teachers and other relevant people to identify the resources required, maintaining supplies of resources, and carrying out routine maintenance and cleaning of resources. It does not, however, cover the specialist technical functions carried out by technicians, librarians and information and communication technology (ICT) professionals, which are covered in separate sets of national occupational standards.
This unit contains two elements:
1. Monitor and maintain supplies of curriculum resources
2. Organise and maintain curriculum resources
Performance criteria
You must be able to:
Monitor and maintain supplies of curriculum resources
P1 liaise with teachers regarding their lesson plans and anticipated resource needs
P2 establish clear requirements for the range and quantity of curriculum resources needed to support curriculum delivery in your area of responsibility
P3 clarify and confirm any specific requirements in relation to the resources required
P4 carry out regular stock checks to monitor and maintain the availability of resources
P5 evaluate a range of possible resources and suppliers to meet future requirements
P6 identify the resources that provide best value in terms of suitability, cost and organisational requirements
P7 ensure that these resources meet the specific requirements of users P8 obtain the correct authorisation to purchase resources
P9 order required stock in accordance with school procedures P10 track and record orders and deliveries of resources
P11 take appropriate action in response to any delivery problems
P12 maintain accurate stock records using the appropriate documentation P13 identify and report to relevant people any deficiencies in the availability of
resources
P14 keep relevant people informed of stock availability and how to access resources
Organise and maintain curriculum resources
P15 store stock safely and securely, ensuring effective stock rotation where appropriate
P16 make sure you have the necessary information about legal, regulatory and school requirements, and the manufacturers' instructions
P17 maintain a complete and accurate inventory of resources for which you are responsible
P18 carry out and record regular inspections of resources in line with legal, regulatory and organisational requirements
P19 carry out routine cleaning and maintenance of resources in accordance with school requirements and manufacturers' instructions where applicable
P20 ensure that the quality and quantity of resources is maintained P21 inform relevant people when there is a problem with maintaining
resources that is outside your area of responsibility or sphere of
competence
P22 prepare resources for use as requested by authorised people
P23 ensure users are aware of relevant health and safety guidance when issuing resources
P24 dispose of waste and redundant resources safely and making maximum use of opportunities for recycling materials and equipment
P25 work safely at all times, complying with health, safety and environmental regulations and guidelines
P26 monitor the demand for and use of resources to identify areas for improving quality, supply and suitability
Knowledge and Understanding
You need to know and understand:
K1 the school's policy and procedures for obtaining and maintaining curriculum resources
K2 the range of curriculum resources for which you are responsible, their features and uses
K3 any legal and regulatory requirement for the use, storage and/or maintenance of the resources for which you are responsible
K4 the school's requirements for storage and security of curriculum resources
K5 where to get information and advice about curriculum resources, suppliers, and the use, maintenance and improvement of resources
K6 how to establish the range, quantity and specific requirements of curriculum resources required
K7 how to evaluate available resources and suppliers using agreed criteria K8 how to record information about available resources and sources of
supply
K9 the school's requirements for authorising purchases of curriculum resources
K10 why and how you should work to agreed timescales and budget for the supply of resources
K11 the school procedures for ordering materials and equipment
K12 how to track orders and deliveries and why it is important to do so
K13 what action you should take in response to delivery problems, e.g. non- receipt, missing items, damaged items or incorrect items
K14 the importance of keeping accurate and complete records of the resources that you are responsible for
K15 how to identify and deal with hazardous materials and/or equipment K16 how to manage materials with a limited shelf-life
K17 why and how you should carry out regular inspections of the resources you are responsible for
K18 how to carry out routine cleaning and maintenance of resources and equipment
K19 the importance of working within the boundaries of your role and competence and when you should refer to others
K20 how to prepare resources for use by pupils and/or teachers as required K21 risk assessment procedures
K22 how to provide guidance to users to minimise risk associated with the use of resources
K23 the principles of sustainable development and the importance of recycling waste materials and redundant resources whenever possible
K24 how to dispose of waste materials and redundant resources safely and
with due regard to recycling opportunities and sustainable development
K25 how to monitor demand for and use of curriculum resources and use this information to improve the quality, supply and suitability of resources
Scope/range
Scope Performance
Scope Knowledge
Values
Behaviours
Skills
Glossary
Curriculum
covers all forms of organised learning experienced across the curriculum, e.g. area of learning in the foundation stage, broad areas of curricular experience and learning through play in the early years, thematically structured work in the primary phase, single subjects, vocational subjects and cross-curricular work in the 14–19 phase
Curriculum resources
materials, equipment (including ICT), software, books and other written materials, DVDs, etc., that are required to support teaching and learning in a subject/curriculum area
Delivery problems
includes non-receipt of orders, late delivery of orders, damaged items, missing items and/or incorrect items
Relevant people
those who use or manage curriculum resources including teachers, heads of departments, subject leaders, senior managers, bursar and other support staff
Specific requirements
particular requirements in relation to curriculum resources, such as:
1. quality
2. timescale
3. special features
4. cost
5. linguistic demand
6. cultural focus
Users
the people who will use the materials to support learning, including teachers, support staff and pupils
Links To Other NOS
TDASTL7 Support the use of information and communication technology for teaching and learning
TDASTL28 Support teaching and learning in a curriculum area