Monitor and control the progress of productions
Overview
It is about monitoring the progress of schedules, and communicating with those concerned. It involves identifying any discrepancies between actual and planned progress, and suggesting realistic solutions to problems. It is about justifying any changes to schedules in terms of costs and logistics, and ensuring that all employment, legal and contractual agreements are adhered to.
This Standard is for Production Managers and Production Co-ordinators.
Performance criteria
You must be able to:
ensure that everyone knows what they have to do during all stages of productions, by holding regular production meetings
establish communication systems which enable the efficient flow of information
agree with relevant people that planned schedules are realistic and achievable using information gained from technical recces,
identify possible problems, and plan for identifiable contingencies
ensure that all employment, legal, health and safety, insurance and contractual agreements are understood and adhered to by everyone and taken into account within planned schedules
conduct ongoing risk assessments during productions to meet production requirements
gather sufficient information to prepare regular progress reports and make accurate checks of progress against call sheets
identify the reasons for, and suggest realistic solutions to any discrepancies between actual and planned progress
justify any changes to schedules in terms of cost and logistics to appropriate authorities
notify appropriate colleagues of changes to production schedules without delay
resolve disputes or communication issues between cast members or crew
Knowledge and Understanding
You need to know and understand:
how to manage regular production meetings to ensure there is effective communication
any discrepancies between actual and planned progress
different types of communication systems, and how and when best to apply them
when changes to the schedule or content may be necessary, and how to justify the changes in terms of cost, logistics and health and safety
who needs to know about changes to schedules
how to manage production documentation including wrap reports, continuity reports, cost statements and hot cost reports
employment, legal, insurance, contractual, and health and safety regulations, and how they can affect the schedule
what factors could cause delays to productions, and the need for contingency planning
effective ways to resolve disputes between cast members and crew
how to gather necessary information to prepare progress reports and reference these against the call sheet
how to present reasons and justifications for changes to the schedule