Co-ordinate logistics for cast and crew
Overview
This Standard is for 2nd Assistant Directors, Production Co-ordinators and Production Secretaries.
Performance criteria
You must be able to:
consult with appropriate departments to prepare, compile and amend daily call sheets
liaise with the production office at appropriate times to issue call sheets
confirm that appropriate arrangements have been made for travel and accommodation for non-local artistes
establish next day requirements of costume, make-up, caterers and other relevant departments and use this information to finalise call times for the following day
communicate daily call times to all relevant people and departments
inform cast and crew that you are the main point of contact in line with production requirements
give colleagues clear and accurate information about what is required of them in providing information for schedules and call sheets
notify crew and cast of any last-minute changes to call sheets after wrap without delay
maintain constant communication links with the production office in line with production requirements
negotiate with cast and crew about tasks above and beyond their regular duties in line with production requirements
co-ordinate the constant movement of contributors through required departments in line with production requirements
ensure contrbutors are ready when required in relation to the call sheet and needs of the set
prepare and implement plans to ensure that long-term scheduling needs are on target
Knowledge and Understanding
You need to know and understand:
how to offer support to cast, crew, and contributors, including chaperones and tutors where appropriate
how to deal effectively with cast, crew, and contributors of differing temperament
how to select and use appropriate production tools
how to read casting advice notes in relation to the schedule
how to select and book background extras
what is required by costume, make-up, art department and facilities in relation to cast
the production requirements on set
likely causes of delays and re-scheduling
the importance of informing the production office of any changes to the call sheet and progress on set, including prompt call on wrap
how to co-ordinate the movement of artistes and supporting artistes on set to ensure they are ready at the required time
which activities need to be co-ordinated on both a daily and long term basis to ensure effective running of a production
how to negotiate with cast and crew in a sensitive manner