Obtain archive material for productions
Overview
This Standard is for those responsible for obtaining archive material including production co-ordinators.
Performance criteria
You must be able to:
assess the need to use archive material, against alternative means of meeting production briefs
identify the kind of archive materials needed to meet the production briefs within the time, format, budget and legal constraints of productions
contact likely sources of materials needed to establish their existence and availability
offer and agree realistic alternatives with decision makers when the kind of material needed is not available
ensure the format of material being obtained meets the needs of productions
identify costs, limitations, copyright and other legal constraints on the use of materials
obtain permission to use materials when appropriate
select materials which meet the needs of productions and are within time and budget constraints
give relevant production personnel the opportunity to evaluate selected materials before agree final selection
negotiate and agree costs and other associated charges with suppliers
order final selection of material without delay in the correct technical format and in time to meet production deadlines
confirm any licensing agreements in writing in line with organiational processes
inform appropriate decision makers of costs, limitations and any legal constraints on selected material
keep accurate records in line with organisational processes
credit sources in line with editorial policy
prepare supporting paperwork with full and accurate details of materials to be transferred
arrange delivery of transferred material to edit suites within agreed deadlines
identify the implications of problems that arise and discuss them with operators and decision makers in order to resolve them
Knowledge and Understanding
You need to know and understand: