Take shorthand notes for transcription

Business Sectors (Suites): Journalism
Developed by: ScreenSkills
Approved on: 31 Mar 2019


This Standard is about the use of shorthand, and how to make selective transcriptions as well as verbatim transcriptions.

Many employers, particularly in the print sector, regard the ability to take and transcribe shorthand notes as essential – particularly when covering courts, meetings, speeches, interviews, press conferences, product launches, or awards ceremonies.

This Standard applies to all who take and use shorthand notes.

Performance criteria

You must be able to:

  1. take accurate and legible shorthand notes of all required information

  2. achieve the speed required to keep up with the speech being recorded and to meet organisational requirements

  3. check spelling of proper names at appropriate times

  4. label notes with clear and accurate details of the events and proceedings covered 

  5. create an accurate transcription of required material 

  6. recognise any legal and ethical issues likely to arise from the notes and their transcription

  7. reach agreement with relevant colleagues on how to deal with notes causing legal or ethical issues

  8. incorporate transcribed material into your own or colleagues’ written pieces in appropriate places

  9. date and store shorthand notes in accordance with your organisation’s requirements 

  10. retrieve shorthand notebooks without delay when required to demonstrate the accuracy of records 

Knowledge and Understanding

You need to know and understand:

1. the editorial requirements of the media organisation or brand, in terms of content and treatment, and the relevance of this for note taking 2. how to decide which material to record in shorthand 3. how to judge the editorial value of notes, and their ability to meet the needs of the target audience  4. the rules of spelling, grammar and punctuation, and the clear use of language  5. where to check vocabulary with which you are unfamiliar 6. the vocabulary, style and story construction appropriate to the house style and target audience  7. the theory and practice of a nationally-recognised shorthand notation system  8. the legal and ethical issues likely to arise from following up the information gathered, or publishing material based on it 9. the data security issues involved in storing information


Scope Performance

Scope Knowledge





Links To Other NOS

External Links

Version Number


Indicative Review Date

30 Mar 2022





Originating Organisation

Screen Skills (formerly Creative Skillset)

Original URN


Relevant Occupations

Media and Communication, Media Associate Professionals

SOC Code



shorthand, notes, transcribe, transcription, journalism