Control Contract work

URN: SFS SYS 19
Business Sectors (Suites): Electronic Security Systems
Developed by: Skills for Security
Approved on: 2018

Overview

​This NOS sets out the skills, knowledge and understanding for you to monitor and control work against contractual, quality, legal and progress requirements.

It would apply to anyone having the responsibility for site preparation and controlling work.

This NOS covers the following activities:

1.  Control contracts against agreed quality standards

2.  Maintain contract compliance with relevant legislation

3.  Control contract progress against agreed programmes

4.  Control contract quantities and costs

5.  Control contract against agreed terms and conditions


Performance criteria

You must be able to:

Control contracts against agreed quality standards

P1  identify quality standards from available information and pass them to people responsible for their implementation, before they start work

P2  specify clearly and unambiguously, the responsibilities which individuals have for maintaining quality standards

P3  set up systems for inspecting and controlling the quality of work and recording the outcomes

P4  check regularly, that work conforms to the design requirements and the specified quality standards

P5  identify work which fails to meet the requirements and specified quality standards and implement corrective action

P6  ask for unacceptable quality standards to be corrected and notify decision makers if this is not done within a reasonable time

P7  inform decision makers regularly about significant variations in quality standards, programme and safety implications, and suggest the decisions which they need to make and actions they need to take

P8  identify specifications which conflict with relevant legislation and refer them to decision makers for modification

P9  identify improvements from feedback received and recommend them to decision makers

P10  agree amendments to the contract quality requirements and specifications and record them accurately

Maintain contract compliance with relevant legislation

P11  identify relevant legislation requirements from available information and clarify them where there is uncertainty

P12  brief the workforce about their legal responsibilities to those responsible for implementing them before they start work on the contract

P13  develop and implement monitoring systems, collecting information regularly and summarising it accurately

P14  identify situations which do not comply with relevant legislation requirements, investigate the circumstances thoroughly and take appropriate corrective action

P15  identify any new relevant legislation requirements which may have an impact on the project, summarise the important details and pass this on to people who have an interest

P16  complete documentation accurately and on time

Control contract progress against agreed programmes

P17  develop and implement systems to monitor and record the progress of the contract against the agreed programmes, collect information regularly and summarise it accurately

P18  identify inadequately and inappropriately specified resources, inform decision makers and specify and obtain alternative resources

P19  identify and quantify any deviations from planned progress which have occurred, or which may occur, and which could disrupt the programme

P20  investigate the circumstances of any deviations thoroughly and agree and implement appropriate corrective action

P21  recommend options  which are most likely to minimise increases in cost and time and help the contract progress, and pass these on to decision makers

P22 inform decision makers regularly about progress, changes to the operational programme, resource needs, and suggest the decisions and actions that need to be taken

P23  identify improvements from feedback received and recommend them to decision makers

Control contract quantities and costs

P24  develop and implement appropriate contract quantities and cost control systems which are able to provide early warning of problems

P25  collect quantities and cost data regularly, record it correctly and pass it on to the people who need it in time for them to be able to use it

P26  calculate the correct work values and quantities and cost data from estimates of work quantity and payment rates

P27  prepare accurate quantities and cost data and present it in a format which will help people to make decisions

P28  identify variations and trends in quantities and cost data and quantify and cost them

P29  investigate any variations thoroughly and agree and implement appropriate corrective action with decision makers which will restore costs and expenditure to budget

P30  develop and implement systems and processes for identifying opportunities for cost savings and recommend them to decision makers

P31  identify realistic opportunities for cost savings, cost them correctly and recommend them to decision makers

Control contracts against agreed terms and conditions

P32  obtain all the relevant documents checking them against the contract requirements, recording any variations and reviewing the documents for any working decisions to be made

P33  inspect and check work against the contract requirements, recording any variations and reviewing for any work decisions to be made

P34  establish who is liable for the costs of corrective and additional work, agreeing this with people, and recording decisions to meet the contract requirements

P35  justify work decisions with valid evidence

P36  confirm that the people involved in the contract are complying with the contract requirements and enforcing the terms of the contract requirements in cases of non-compliance

P37  ensure all relevant records are obtained and completed at contract completion


Knowledge and Understanding

You need to know and understand:

Control contracts against agreed quality standards

K1  what you identify as quality standards

K2  what you identify as specifications which conflict with relevant legislation 

K3  how to ask for unacceptable quality standards to be corrected and notify decision makers if quality standards are not corrected within a reasonable time

K4  how to inform decision makers about significant variations in quality standards, programme and safety implications

K5  how to refer specifications which conflict with relevant legislation, to decision makers

K6  how to record amendments to the contract quality requirements and specifications

K7  how to specify the responsibilities which individuals have for maintaining quality standards

K8  how to agree amendments to the contract quality requirements and specifications

K9  how to pass quality standards on to people responsible for implementing them before they start work on the contract

K10  what to identify as improvements from feedback received 

K11 how to recommend improvements to decision makers

K12  how to specify the responsibilities which individuals have for maintaining quality standards

K13  what to identify as work which fails to meet the requirements and specified quality standards

K14  how to check that work conforms to the design requirements and the specified quality standard

K15  how to implement corrective action where work fails to meet the requirements and specified quality standards

K16  how to set up systems for inspecting and controlling the quality of work and recording the outcomes

Maintain contract compliance with relevant legislation

K17  what you identify as relevant legislation requirements

K18  how to clarify relevant legislation requirements where there is uncertainty

K19  how to brief the workforce on relevant legislation responsibilities before they start work on the contract

K20  how to investigate the circumstances of situations which do not comply with relevant legislation requirements

K21  how to develop monitoring systems

K22  what to identify as situations which do not comply with relevant legislation requirements

K23  how to take appropriate corrective action in situations which do not comply with relevant legislation requirements 

K24  how to complete documentation

K25  what to identify as new relevant legislation requirements which may have an impact on the project

K26  how to summarise the important details of any new relevant legislation requirements which may have an impact on the project

K27  how to implement monitoring systems and collect and summarise information

K28  how to summarise information

Control contract progress against agreed programmes

K29  how to implement systems to monitor and record the progress of the contract against the agreed programmes, and collect and summarise information

K30  how to develop systems to monitor and record the progress of the contract against the agreed programmes

K31  what you identify as inadequately and inappropriately specified resources

K32  how to inform decision makers about inadequately and inappropriately specified resources, and obtain alternative resources

K33  how to specify alternative resources

K34  what to identify as any deviations from planned progress which have occurred, or which may occur, and which could disrupt the programme

K35  how to quantify any deviations from planned progress 

K36 how to investigate the circumstances of any deviations 

K37 what to identify as improvements from feedback received 

K38 how to implement corrective action

K39  how to implement systems to monitor and record the progress of the contract against the agreed programmes, and collect and summarise information

K40  how to develop systems to monitor and record the progress of the contract against the agreed programmes

K41  what you identify as inadequately and inappropriately specified resources

K42  how to inform decision makers about inadequately and inappropriately specified resources, and obtain alternative resources

K43  how to specify alternative resources

K44  what to identify as any deviations from planned progress which have occurred, or which may occur, and which could disrupt the programme

K45  how to quantify any deviations from planned progress

K46  how to investigate the circumstances of any deviations

K47  what to identify as improvements from feedback received 

K48  how to implement corrective action

Control contract quantities and costs

K49  how to implement appropriate contract quantities and cost control systems which are able to provide early warning of problems

K50  how to develop appropriate contract quantities and cost control systems which are able to provide early warning of problem

K51  what you identify as variations and trends in quantities and cost data 

K52  how to collect and record quantities and cost data and pass on the data to people who need it

K53  how to calculate the correct work values and quantities and cost data from estimates of work quantity and payment rates

K54  how to prepare and present accurate quantities and cost data in a format which will help people to make decision

K55  how to quantify and cost trends in quantities and cost data ~

K56  how to investigate any variations

K57  how to implement appropriate corrective action with decision makers which will restore costs and expenditure to budget

K58  how to agree appropriate corrective action with decision makers which will restore costs and expenditure to budget

K59  what to identify as realistic opportunities for cost saving

K60  how to implement systems and processes for identifying opportunities for cost savings

K61  how to cost opportunities for cost saving

K62  how to develop and recommend to decision makers systems and processes for identifying opportunities for cost savings

K63  how to recommend opportunities for cost savings to decision makers

Control contracts against agreed terms and conditions

K64  how to obtain and check all relevant documents needed and record any variations between documents and contract requirements

K65  how and why you review documents for any work decisions made 

K66  how to check work against the contract requirements and record any variations between work and the contract requirements

K67  how and why you inspect work against documents and review any variations between work and the contract requirements

K68  how you record decisions about who is liable for the costs of corrective and additional work to meet the contract requirements

K69  how you would establish who is liable for the costs of corrective action and additional work and getting agreement with those involved

K70  how to confirm that people involved in the contract are complying with contract requirements and enforce the terms of the contract requirements in cases of non – compliance

K71  how to communicate and work with other people


Scope/range


Scope Performance


Scope Knowledge


Values


Behaviours


Skills


Glossary


Links To Other NOS


External Links


Version Number

2

Indicative Review Date

2023

Validity

Current

Status

Original

Originating Organisation

Skills for Security

Original URN

SFS SYS 19

Relevant Occupations

Elementary Occupations, Elementary Security Occupations

SOC Code

5245

Keywords

electronic; security; system; contract; quality; standards; compliance; cost; quantity; terms; conditions; requirements; transmission; specification