Select service providers for transporting goods

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This standard is about selecting service providers for transporting goods in international trade and logistics operations. You will need to understand the relevant national and international legislation for transporting goods and any special requirements needed by the goods being transported.

You will also need to be able to communicate with the appropriate people and resolve any issues that may occur when selecting service providers within your responsibility.

This standard can be applied to any mode of transport or combination of modes, i.e., road, rail, air, sea or waterway.

This standard is for those responsible for arranging the transportation of goods in international trade and logistics operations.

1. Review all relevant transportation instructions and details of the goods being transported

2. Confirm the organisational criteria for selecting service providers to transport the goods using the selected transportation routes and methods

3. Identify potential service providers who meet the organisational criteria for transporting goods, in line with the customer requirements
4. Obtain information on the rates, terms and conditions offered by the service providers
5. Confirm with the service providers that they will transport the goods according to the customer's requirements
6. Select service providers to transport the goods according to the established organisational criteria
7. Identify any problems with the service providers and take the appropriate action to deal with these
8. Report work activities and record them in the appropriate information systems in accordance with the relevant statutory, regulatory, legislative and organisational procedures
9. Comply with all the relevant health and safety, environmental, ethical, legislative, regulatory standards and organisational procedures

1. The relevant transportation instructions and details of goods being transported

2. The organisational criteria for selecting service providers for transporting goods

3. The systems for placing orders with service providers for transporting goods
4. The advantages and disadvantages of different transport modes and the impact each has on the environment
5. The relevant national and international routes, transport hubs, and destinations, when selecting the methods for transporting goods
6. The role of the relevant national and international regulatory bodies, organisations and agencies in moving goods, and their compliance requirements
7. The systems and procedures used by the relevant national and international customers and the relevant stakeholders
8. The types of information and documentation required by the relevant stakeholders for different types and mixes of goods, transport methods and transit routes
9. The relevant trade terms and international standards for freight carriage, insurance, and costs (Incoterms)
10. The issues that can occur when selecting service providers for transporting goods and how to deal with these
11. The relevant national and international legislation, regulations and restrictions for different types and mixes of goods when transporting goods nationally and internationally
12. The reporting responsibilities and information systems used by your organisation
13. The roles and responsibilities of different colleagues in the supply chain when selecting service providers for the transportation of goods
14. The relevant health and safety, environmental, ethical, legislative, regulatory standards and organisational procedures to follow when transporting goods

Goods

• hazardous goods (flammable, toxic, milk, grain)
• mix of goods (food and non-food products)
• non-hazardous
• perishable (food)
• goods for repair/return
• goods for exhibitions/show case events

Transportation instructions

• time
• mode of transport
• cost

Stakeholders

• suppliers
• officials
• regulatory bodies

Incoterms
International Commercial Terms. The Incoterms rules explain a set of 3 trade terms reflecting business-to-business practice in contracts for the sale of goods. The Incoterms rules describe the tasks, costs and risks involved in the delivery of goods from sellers to buyers.