Inspect duty holders, worksites and activities for the purposes of work-related health and safety regulation

This standard covers the skills and knowledge required to inspect duty holders, worksites and activities for the purposes of work-related health and safety regulation.

It covers

1. planning and conducting inspections of workplace health and safety for the purposes of regulation 
2. identifying potential breaches of work-related health and safety legislation for the purposes of regulation 
3. deciding actions you and duty holders need to take, which may include formal enforcement of work related health and safety legislation
4. identifying deficiencies in health and safety policies, management arrangements and resources within organisations, for the purposes risk reduction and control 
5. providing guidance on risk reduction measures for the purposes of work-related health and safety regulation 
6. preparing effective inspection reports for the purposes of work-related health and safety regulation 
7. communicating work related health and safety deficiencies to others for the purposes of regulation 

The activities you are likely to be involved in:

1. planning and conducting inspections of duty holders’ premises and installations 
2. determining unsafe systems of work and breaches of legislation 
3. assessing how senior managers set up and use health and safety management structures and systems and associated resource allocation 
4. evaluating health and safety policies and procedures within organisations 
5. identifying what extra precautions are necessary to ensure the health and safety of you, the duty holder, and those affected by the duty holder’s activities 
6. analysing past regulatory performance by duty holders 
7. advising on appropriate methods to achieve safe systems of work 
8. providing clear and unambiguous findings of the results of inspections to duty holders 
9. securing compliance and a commitment to comply with relevant legislation

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1. use appropriate databases and other information sources to identify duty holders and worksites for inspection, in line with the priorities of the regulatory authority
2. plan logical series of inspections consistent with regulatory authority plans and priorities, availability of resources and research required into processes carried out by duty holders
3. identify appropriate benchmarks, likely priorities and relevant topic areas for consideration during any contact with a duty holder or visit to worksites
4. gain access to worksites, explain regulatory activity and identify and secure co-operation of duty holders, employee/safety representatives and others following standard operating procedures
5. conduct inspections which preserves your own personal safety and gives a good example of health and safety awareness and practice
6. manage pace of inspections, implement inspection plans and have flexibility to deal appropriately with issues outside the scope of plans
7. identify practices, procedures, management systems and risk controls in use and react to what is happening systematically, using observation, questioning, listening, process knowledge and the duty holder's risk assessment as appropriate
8. compare your findings with existing standards and against principles of risk assessment and control to identify any risk gaps
9. apply further controls when risks are inadequately controlled following standard operating procedures
10. identify actions you intend and the duty holder needs to take, which may include formal enforcement, and assess the likely impact on the duty holder, their business, employees and others
11. draft clear, concise inspection reports following standard operating procedures
12. evaluate how effective inspections were against objectives in the plans following standard operating procedures
13. identify and arrange any further actions required by the regulatory authority following standard operating procedures
14. communicate findings to colleagues and update regulatory authority records on the duty holder

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1. how to identify and apply the aims, objectives and priorities of the regulatory authority
2. how to follow the regulatory organisation's policies, instructions or procedures for conducting inspections
3. how to apply the regulatory organisation's enforcement policy and priorities
4. how to identify resources available to you, what you need to carry out an effective inspection, and how you will address any shortfall
5. when and how to make links with other regulators where their activities impinge on yours
6. how to manage interfaces with other enforcing authorities
7. how to use databases and other information sources
8. how to identify types of safety and employee representatives and their roles
9. how to follow your organisation's health and safety policy and ensure your own health and safety
10. how to apply the principles of hazard identification, risk assessment and risk control
11. how to interpret accident and incident data
12. how to identify accident and ill-health causation, including human factors
13. how to evaluate information gathered against legal requirements, achieving consistency, transparency, proportionality and targeting in inspection and enforcement decisions
14. ways of assessing the impact of your decisions on the duty holder, employees, the industry concerned and others, and any broader health and safety implications
15. how to communicate effectively in a range of situations and at all levels to gather information and provide direction
16. how to prepare inspection objectives and determine methods to achieve them
17. how to work with colleagues to support their work and to obtain their support and assistance necessary for you to carry out your work
18. how to identify the duty holder, those responsible for the management of health and safety, and those responsible for health and safety in the work activities being undertaken, including supply, design and manufacture
19. how to determine priorities for regulatory activity in a workplace

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2

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01 Jan 2023

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Current

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Original

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Proskills

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PROHSR2

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Health and Safety Managers, Health and Safety Officers, Occupational Health Workers, Occupational Hygienists and Safety Officers (health and safety)

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2222

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Occupational health and safety; health and safety; regulations; duty holders; worksites; inspection

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