Manage system connections and devices in pre press

Business Sectors (Suites): Pre Press
Developed by: Improve
Approved on: 26 Feb 2021


This standard covers how to manage and maintain pre press hardware, software and how systems are connected to output devices.

It requires the operator to understand and use the hardware and software within pre press operations, how hardware devices are connected and communicate with each other, conduct calibrations on equipment, and to be able to troubleshoot problems that occur with the system. It has to be emphasised that without regular calibrations, focus tests, lamp checks, vacuum seal checks and basic maintenance, the production of whatever image carrier required, can easily be flawed which would result in press down time. The issues caused by lack of "set up checks" can't always be seen until it's on press. It is important at system start up to ensure the full system communicates and it's not just switched on.

Other Important factors are system security, and the security and storage of individual files.

Performance criteria

You must be able to:

Start pre press systems

  1. start hardware systems in line with manufacturers' instructions
  2. check hardware systems are communicating with each other
  3. open the software application programme(s) in line with manufacturers' instructions
  4. check that software programme(s) are communicating with hardware devices
  5. follow workplace security procedures for file security, system security and virus protection* ***Manage pre press systems

6. perform start up checks
7. recognise and resolve problems highlighted in start up check
8. calibrate hardware devices
9. calibrate software programme(s)
10. maintain hardware systems to include, cleaning, replacement of consumables and serviceable components
11. organise filing systems, back-up of stored files, deletion of unwanted files
12. identify and rectify faults that occur with hardware, software and consumables
13. report to your manager if problems/faults are beyond your job remit

Knowledge and Understanding

You need to know and understand:

  1. your duties and responsibilities for health and safety as defined by any specific legislation covering your job role
  2. the hazards and risks in your own job, their assessment and the action to take to deal with them
  3. manufacturers' and suppliers' health and safety instructions/advice
  4. security and storage: the safe handling of customer material, computer system security and virus protection, how to securely archive digital and conventional artwork
  5. how to communicate with colleagues and suppliers
  6. workplace objectives, priorities, standards and procedures
  7. the range of work carried out in the workplace
  8. the working practices existing in the workplace
  9. how resource usage affects profitability
  10. how to maximise productivity through effective use of time and resources
  11. how productivity affects competitiveness
  12. the assembly and set-up of systems
  13. the operation of systems
  14. the differences in file formats for images and the reasons for using them
  15. file management procedures
  16. planning and scheduling requirements
  17. the legal requirements for the classification, storage, carriage and disposal of waste
  18. environmental management
  19. the control of pollution, including disposal of computer equipment and consumables
  20. the types of problems that may need to be solved
  21. sources of information
  22. techniques for solving complex problems
  23. techniques for assessing machine faults
  24. the principal activities involved with machine cleaning, lubrication and maintenance
  25. sources of maintenance information
  26. roles and responsibilities for cleaning, lubrication and maintenance
  27. machine faults and how they can be rectified
  28. the maintenance plans for machines which you operate
  29. which components wear or become degraded over time
  30. what is meant by the phrase 'safe system of work' and how it applies to cleaning, lubrication and maintenance activities
  31. the choice and use of suitable cleaning agents and lubricants
  32. what parts of the machine you are allowed to clean, lubricate and maintain
  33. preventive versus predictive maintenance
  34. awareness of manufacture help lines


Scope Performance

Scope Knowledge





Links To Other NOS

External Links

Version Number


Indicative Review Date

31 Jan 2024





Originating Organisation


Original URN


Relevant Occupations

Printers, Printing Machine Minders and Assistants, Printing Trades

SOC Code



digital, print, pre-press, planning, maintenance, configure, systems