Maintain stocks of resources, equipment and consumables in a Home Office designated establishment

This standard covers maintaining stocks of resources, equipment and consumables for scientific or technical use in a Home Office designated establishment.

This standard includes monitoring stock levels and ordering stock, in accordance with the organisation’s procedures and purchasing agreements. It also includes checking deliveries of stock against purchase orders and delivery notes and the transport and storage of stock.

This standard is for animal technologists and support staff who maintain stocks of resources, equipment and consumables in Home Office designated establishments.

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1. confirm that your work is carried out in accordance with the approved codes of practice and the organisation’s procedures and within the limits of your authority, expertise, training, competence and experience
2. carry out all work in accordance with the relevant environmental and health and safety legislation, risk assessment requirements, codes of practice and the organisation’s policies
3. assess the risks to health and safety before starting and throughout the activity
4. use safe practices and the correct clothing and personal protection equipment (PPE) for the activity
5. maintain communication with colleagues and all those involved in, or affected by, your work
6. check stocks of resources, equipment and consumables on a regular basis and confirm that they are within the re-order levels set
7. check the packaging information on individual stock items, and confirm that critical details are within acceptable limits
8. identify stocks that need to be ordered, allowing time for delivery before the item is required
9. identify where stocks should be ordered from and complete the relevant documentation
10. obtain permissions for the order, where required, and dispatch the order in accordance with the organisation’s procedures
11. check new stocks received against purchase orders and delivery notes and follow the required procedure where there are discrepancies or damaged items
12. correctly handle and transport stock items safely, using the appropriate methods and techniques
13. confirm items are correctly labelled and store items in the correct environment and location in accordance with manufacturer’s guidelines and the organisation’s procedures
14. rotate stocks to ensure the oldest stock is used first
15. dispose of stock or items that are damaged or outside acceptable limits for scientific or technical use safely and correctly, in accordance with the relevant legislation and the organisation’s procedures
16. access and update stock level records in accordance with the organisation’s procedures

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1. your responsibilities under the relevant environmental and health and safety legislation, codes of practice and the organisation’s policies
2. the importance and correct use of appropriate personal protective equipment (PPE) when carrying out activities in a Home Office designated establishment
3. the importance of planning to ensure the provision of resources, equipment and consumables to meet requirements
4. the types and range of scientific or technical resources, equipment and consumables used in your workplace, and how they have to be checked
5. the importance of correct identification, and any unique workplace coding system used
6. how to monitor and control stock levels of resources, equipment and consumables
7. where to find information on stock re-order levels
8. the importance of checking packaging information on stock, such as batch numbers and expiry dates
9. the organisational procedures for ordering stock, including when permission for the order needs to be obtained
10. the principles of purchasing from sustainable, ethical and local sources
11. the importance of checking delivery notes against purchase orders and what to do when there are discrepancies or damages
12. the range of storage environments used to store resources, equipment and consumables
13. how and why it is important to identify materials or chemicals that should not be stored together
14. how to label new stock items correctly, and how to record the information
15. where and how stock items should be stored so they remain suitable for scientific or technical use
16. the principles and importance of stock rotation
17. how to dispose of waste or damaged stock items, in accordance with the relevant legal requirements and the organisation’s procedures
18. the limits of your authority and to whom you should report if you have problems that you cannot solve
19. why it is important to maintain accurate records of scientific or technical resources, equipment and consumables and the organisation’s procedures for this

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Packaging information may include:
• batch numbers
• safety data sheets
• volumes
• expiry dates
• delivery dates
• weights
• quantities
• hazard labels
• storage requirements

Storage environments may include:
• ambient temperature locations
• zero or low light locations
• equipment locations
• refrigerators/freezers
• hazardous chemical locations
• consumable item locations

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2

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2030

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Current

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Original

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Lantra

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LANAT18

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Animal Technologist, Auxiliary Technician, Hygiene Technician

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6129

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laboratory; technical; biological specimens; scientific or technical consumables; safety data sheets; hazard labels; batch numbers

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