Obtain, prepare and promote job vacancies

This standard is about obtaining, preparing and promoting job vacancies. It includes clarifying and agreeing vacancy details from hirers, further preparation of job descriptions to attract suitable jobseekers.

This standard is for HR professionals and recruitment specialists involved in obtaining, preparation of and promotion of job vacancies.

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1. obtain detailed information about the vacancies from the hirers
2. agree and prepare the job descriptions and person specifications
3. discuss, negotiate and agree fees with the hirers
4. explain services to be provided to hirers and record the vacancy details
5. agree deadlines and review procedures with the hirers
6. align the vacancy details and descriptions with current employment legislation
7. follow organisational procedures for processing vacancies
8. design and compose advertisements to attract the suitable jobseekers
9. check the accuracy of the vacancy details to be circulated
10. agree appropriate application methods for the vacancies with the hirers
11. agree an appropriate medium to attract the suitable jobseekers
12. prepare and supply appropriate jobseekers’ information
13. communicate vacancies to jobseekers within agreed timescales
14. circulate new vacancies and remove closed vacancies
15. comply with conditions and deadlines for promoting the vacancies
16. record, monitor and evaluate vacancy responses against set success criteria
17. implement review procedures as agreed with hirers
18. comply with current legal requirements and codes of practice

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1. the relevant organisational procedures, codes of practice and legislation relating to recruitment
2. the procedures for safeguarding confidentiality in accordance with data protection regulation
3. the relevant procedures for obtaining and recording information
4. the latest technologies and tools for sourcing, pre-screening, assessing and interviewing the jobseekers
5. the jobseekers’ experience and how it links with technologies, values and employer branding
6. how to organise agile, flexible and adaptive to change workforce
7. the range of resources for publishing and promoting job vacancies
8. how to arrange training for recruitment and selections
9. the procedures and guidelines for dealing with complaints from hirers and jobseekers
10. the questioning and active listening techniques
11. how to obtain accurate details about the vacancies from hirers
12. how to prepare job descriptions and person specifications
13. how to negotiate and agree fees with the hirers
14. the purpose of explaining and agreeing the service to be provided and the processes to be followed
15. the purpose of agreeing deadlines and reviewing procedures with the hirers
16. the relevant methods of recruitment
17. how to design and write advertisements to attract a selection of suitable jobseekers
18. how to check the accuracy of the vacancy details to be circulated
19. how to prepare and supply different types of jobseeker information
20. the style of advertising and presentation required by the hirers
21. the range of application methods that can be used to fill a vacancy
22. the advertising media and other methods of promoting vacancies
23. how to record, monitor and evaluate vacancy responses
24. when to re-advertise or close the vacancies
25. the purpose of implementing review procedures
26. the Equality, Diversity and Inclusion (EDI) practices
27. the global and cross-cultural considerations in recruitment

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1

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2030

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Current

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Original

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Instructus

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CFAREC4

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Human resources and industrial relations officers, Human resources administrative occupations, Human resource managers and directors

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4138

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Recruitment, job vacancies, promotion, hirer requirements

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