Develop an organisational policy in a food and drink business

This standard is about the skills and knowledge needed for you to develop an organisational policy in a food and drink business. A policy is a set of guidelines that influence decisions and actions to ensure best practice to achieve a specific result. A policy developed for a food and drink business must take into account the regulatory, ethical, social, environmental and other factors influencing the operation of the organisation. Policy development is integral to decision making and implementation of strategy and plans in a food and drink business. You must have the skills and knowledge to develop a policy in a food and drink business or area of a food and drink business, consult on the policy, provide and receive feedback on the consultation process. You will need to know and understand the importance of policy to an organisation. You will also need to know and understand the tools and techniques of implementing policy across an organisation. This standard is for you if you work in food and drink operations and/or supply operations and are involved in developing an organisational policy in a food and drink business.

Prepare to develop a policy

1. determine appropriate timescales and resources needed for the

   development of a policy

2. scope the food and drink business or area within a food and drink

   business to which the policy will apply

3. access and review existing policy documents in the food and drink

   business

4. source internal and external information and data needed to help

   inform development of a policy

5. consult with colleagues and external contacts helpful in aiding

   policy development

6. check the policy adheres to organisational and regulatory

   requirements

   Develop a policy

7. develop a policy which supports best practice across the food and

   drink business or within an area of a food and drink business

8. develop a policy which reflects the social and ethical

   responsibilities of the organisation

9. check policy supports the food and drink business strategy and is

   complementary to the objectives of the food and drink business

10. develop guidelines to ensure the policy is adhered to across the

    food and drink business or area within a food and drink business

    Support consultation of a policy

11. inform colleagues of the policy and gain their agreement to its

    content

12. provide feedback about your and colleagues concerns and

    comments about content of the policy to relevant people

13. confirm content of the developed policy with relevant people

14. provide and receive feedback on the development process

    including your own input into the process

15. respond to requests for information, advice and comment on the

    emerging policy in a food and drink business

1. the key differences between strategy, vision, policy and planning

   2. what the sources of information are detailing your organisation's

   current policy and how to obtain them

   3. the strategic link between the proposed policy and the

   organisations aims, objectives and plans

   4. the timescale and resources required to carry out the

   development of a policy

   5. how to source internal and external information and data required

   to help aid development of a policy

   6. what the strategic policies and drivers and influences on the food

   and drink business currently are

   7. the strategic policy options and opportunities for the food and

   drink business which may support business success

   8. why it is important to evaluate information and data from a range

   of criteria including budget, marketplace, regulatory requirements

   and organisational requirements to inform the decision making

   process when developing a policy

   9. what the internal and external influences are on policy

   development in a food and drink business

   10. outline the risks and benefits associated with the development of

   a new policy

   11. how to carry out consultation on policy development in your

   organisation

   12. the organisational communication channels used when

   developing a policy

   13. how to inform colleagues about the importance of the newly

   developed policy

   14. how to give and receive feedback about the policy development

   process

   15. how the policy of the food business can support growth,

   improvement, success and sustainability

   16. what policy is and the purpose and function it performs in a food

   and drink business

   17. why it is necessary to produce policy guidelines or other

   supporting documentation

   18. what role policy has in supporting compliance and external audit

   in a food and drink business

   19. the critical areas of a food and drink business where policy is

   considered vital or very important to compliance or business

   success

   20. how policy can be deployed in a food and drink business

   21. how to develop food and drink business policy and why policies

   are important to a food and drink business

   22. the models and methods used for securing the commitment

   necessary for the policy to be formally adopted by your

   organisation and their advantages and disadvantages