Procure supplies in a food and drink business

Business Sectors (Suites): Food Business Growth and Development
Developed by: Improve
Approved on: 01 Jan 2019


This standard is about the skills and knowledge needed for you to procure supplies in a food and drink business. Procurement is the function of carrying out a transaction between two organisations and must be as efficient and cost effective as possible. Food and drink business supplies can be procured locally, nationally or globally. You will need the skills and knowledge to input the details of a supplier contract and confirm the technical details of the contract. You must also have the skills and knowledge to broker an agreement with a supplier and confirm the procurement process. This standard is for you if you work in food and drink manufacture and/or supply operations and are involved in procuring supplies in a food and drink business.

Performance criteria

You must be able to:

Prepare a contract

  1. source the technical information relating to the material or service

    being procured

  2. confirm the specific requirements of the material or service with

    relevant people

    Confirm the details of the contract

  3. determine the specification of the material or service

  4. determine the technical content of the contract including

    establishing the quantities, lead time and frequency of supply of

    the materials or service

  5. ascertain the procedures to be followed and the penalties incurred

    in the event of non-conformance and late arrivals

  6. confirm the context of the proposed agreement by liaising with


    Agree a contract

  7. present information to the supplier in accordance with

    organisational and supplier requirements

  8. negotiate to the best advantage of the food and drink business

  9. broker an agreement with the supplier

  10. confirm and store details of the agreement adhering to regulatory

    and organisational recording requirements

Knowledge and Understanding

You need to know and understand:

  1. the organisational and regulatory requirements relating to the

    procurement of supplies in a food and drink business and how to

    adhere to them

    1. the methods of communication and information technology

    available in your organisation to aid procurement and how to use


    1. the functions or departments in your organisation that must be

    liaised with to confirm the requirements or specification of the

    supplies and how to do this

    1. what is the importance of determining a material or service

    specification to be adhered to

    1. the variable technical content of a contract that must be agreed,

    within your organisation, before presentation to a supplier

    1. why it is important to confirm clearly with suppliers actions and /or

    penalties incurred if supplies are late or are of non-conformance

    1. why it is important to adhere to organisational requirements

    relating to your conduct and behaviours when dealing with

    external contacts

    1. how to negotiate an agreement that is realistic but to the best

    advantage of the food and drink business

    1. the organisational procedures to be adhered to when confirming a

    contract with a supplier and how to follow them


Scope Performance

Scope Knowledge





Links To Other NOS

External Links

Version Number


Indicative Review Date

01 Jan 2024





Originating Organisation


Original URN

impab408s, impab409k

Relevant Occupations

Administration, Associate Professionals and Technical oc, Business Management

SOC Code



Food; Drink; Manufacturing; Procure; Supplies