Participate in motor vehicle parts stocktaking activities

Business Sectors (Suites): Vehicle Parts Operations
Developed by: IMI
Approved on: 30 Mar 2023


This standard is about the reporting on checks of vehicle parts stock levels and stock inventories by physically counting stock and checking the amount held against the amounts recorded in the parts stock inventory.

For this standard parts may be new, refurbished or recycled.

Performance criteria

You must be able to:

P1 select and wear suitable personal protective equipment throughout all stocktaking activities 
P2 confirm when you are required to carry out a stocktake, its scope and purpose and who requires the report on its outcomes 
P3 find out what format the report should be in and the level of detail required 
P4 confirm what resources are available to carry out the stocktake
P5 anticipate any problems that are likely to prevent completing the stocktake effectively in the time available 
P6 check on the stocktaking progress at appropriate intervals and help resolve any difficulties as appropriate 
P7 record and identify any damaged, old, obsolete or parts not fit for sale, and the type of damage, as applicable 
P8 collate your findings in the required format with discrepancies suitably highlighted 
P9 investigate discrepancies and resolve them as far as you can within the scope of your responsibilities 
P10 help to prepare the final report in the format required, including comments on any remaining discrepancies 
P11 pass the completed valuation report to the people who need to see it 
P12 make sure the reports are completed and distributed to the appropriate person(s) on time 
P13 report anticipated delays in the completion of the stock check to the appropriate person(s)

Knowledge and Understanding

You need to know and understand:

*Legislative and organisational requirements and procedures *
K1 how to select and wear the correct personal protective equipment and the importance of doing so 
K2 how to interpret information in the stock inventory and correct mistakes in the inventory 
K3 how to determine when assistance from others will be required 
K4 how to choose suitable people required to assist with the stocktake
K5 what the responsibilities are during the stocktake
K6 how to monitor and check on the progress of a major stocktake
K7 how to investigate discrepancies revealed by the results of the stock check and what action to take when discrepancies are identified 
K8 how to report on the results of stocktaking and the type of reports used 
K9 why it is important to check stock levels and stock inventories 
K10 what you are checking for when carrying out checks on stock levels and stock inventories (including damage and condition) 
K11 how often stocktakes are required by your organisation 
K12 the reason(s) that a stocktake is required 
K13 how stocktakes are audited and by whom 
K14 what information is held in the stock inventory, how to access it (if required for a full stocktake) and what it can be used for 
K15 the types of situations that can make if difficult to carry out an effective stocktake in the time available, and how to anticipate and prevent them 
K16 what preparations will be required before a stocktake can be carried out 
K17 what resources you need to be able to carry out a full stocktake
K18 when and how to tell colleagues that a full stocktake is to take place and how it is likely to affect colleague's work 
K19 your organisations procedures for reporting the results of stocktaking including when and who to give your report to


Scope Performance

Scope Knowledge





This section contains examples and explanations of some of the terms used but does not form part of the standard.

Comments you might make in a report include explanations where relevant facts are known to you, recommendations for further investigations and/or preventative action.

Inaccuracies relating to part numbers, shelf life, damage, location and quantity 

These are motor vehicle parts (new, refurbished or recycled), any accessories and consumables

Stocktaking activities
Examples include major stock check or perpetual stock check 

Links To Other NOS

External Links

Version Number


Indicative Review Date

30 Mar 2026





Originating Organisation


Original URN


Relevant Occupations

Vehicle Parts Operative, Vehicle Parts Assistant, Vehicle Parts Advisor

SOC Code



Vehicle; parts; participate; stock; check; stock-checking; levels