Carry out stock control within a vehicle parts operation

Business Sectors (Suites): Vehicle Parts Operations
Developed by: IMI
Approved on: 30 Mar 2023


This standard is about the control of parts for stock including analysing stock records to identify parts to be purchased, buying at the most advantageous terms, following up orders, monitoring the performance of suppliers and maintaining accurate purchasing records, as well as identifying when to carry out stock cleansing procedures.

For this standard parts may be new, refurbished or recycled.

Performance criteria

You must be able to:

P1 ensure your analysis of parts stock records correctly identifies the types and quantities of items that need replenishing 
P2 ensure your analysis of 'lost sales' records correctly identifies any possibilities for stocking new product lines 
P3 make justifiable recommendations for stocking new product lines to the relevant person, when appropriate 
P4 establish parts availability and lead times with suppliers accurately when placing an order 
P5 source and order parts in accordance with company policy to meet known and anticipated customer demands 
P6 order quantities to maximise supplier discounts and special offers, when appropriate 
P7 place orders with suppliers in a way and at a time to achieve maximum business advantage for your own organisation 
P8 place orders at times which enable your supplier to pick and deliver your requirements in line with their own systems and procedures, when appropriate 
P9 promptly follow up all outstanding orders in a way that maintains goodwill and positive working relationships with your suppliers 
P10 ensure your purchasing records are complete, accurate and up-to-date and can be accessed by other people who need to use them

Knowledge and Understanding

You need to know and understand:

*Legislative and organisational requirements and procedures *
K1 how to use organisational systems to produce suggested stock order 
K2 how to use and analyse parts suggested stock order 
K3 how to analyse 'lost sales' to identify potential demand for new product lines and make appropriate recommendations 
K4 how to evaluate the viability of supplier terms of business in order to achieve maximum business advantage to your own organisation 
K5 how to communicate effectively with suppliers
K6 how to place and follow up orders using the system in your organisation 
K7 how to monitor supplier performance 
K8 how to complete necessary purchase orders 
K9 what types of parts your organisation normally requires and stocks 
K10 your suppliers' order systems and requirements 
K11 the importance of using supplier special offers and bulk purchase terms to maximise the business advantage to your organisation wherever possible 
K12 the factors that can influence customer demand for parts and their impact on the ordering process 
K13 the business and customer satisfaction related factors governing why: 

K13.1 deliveries should be checked promptly 
K13.2 shortfalls should be promptly rectified 
K13.3 supplier performance is formally evaluated 
K13.4 accurate purchasing records are maintained 
K14 your organisation's legal rights as a consumer 
K15 what records your organisation keeps about suppliers' performance


Scope Performance

Scope Knowledge





This section contains examples and explanations of some of the terms used but does not form part of the standard.

Known and anticipated customer demands
E.g. seasonal demands, manufacturer's campaigns, organisational promotions 

These are motor vehicle parts (new, refurbished or recycled), any accessories and consumables

Stock records
Manual or computerised, depending on the system in use in your organisation 

Examples include manufacturers, factors and other vehicle parts suppliers 

Links To Other NOS

External Links

Version Number


Indicative Review Date

30 Mar 2026





Originating Organisation


Original URN


Relevant Occupations

Vehicle Parts Advisor

SOC Code



Vehicle; parts; stock; control; analysing; records;