Carry out stock control within a vehicle parts operation

This standard is about the control of parts for stock including analysing stock records to identify parts to be purchased, buying at the most advantageous terms, following up orders, monitoring the performance of suppliers and maintaining accurate purchasing records, as well as identifying when to carry out stock cleansing procedures.

For this standard parts may be new, refurbished or recycled.

P1 ensure your analysis of parts stock records correctly identifies the types and quantities of items that need replenishing 

P2 ensure your analysis of 'lost sales' records correctly identifies any possibilities for stocking new product lines 

P3 make justifiable recommendations for stocking new product lines to the relevant person, when appropriate 

P4 establish parts availability and lead times with suppliers accurately when placing an order 

P5 source and order parts in accordance with company policy to meet known and anticipated customer demands 

P6 order quantities to maximise supplier discounts and special offers, when appropriate 

P7 place orders with suppliers in a way and at a time to achieve maximum business advantage for your own organisation 

P8 place orders at times which enable your supplier to pick and deliver your requirements in line with their own systems and procedures, when appropriate 

P9 promptly follow up all outstanding orders in a way that maintains goodwill and positive working relationships with your suppliers 

P10 ensure your purchasing records are complete, accurate and up-to-date and can be accessed by other people who need to use them

K1 how to use organisational systems to produce suggested stock order 

K2 how to use and analyse parts suggested stock order 

K3 how to analyse 'lost sales' to identify potential demand for new product lines and make appropriate recommendations 

K4 how to evaluate the viability of supplier terms of business in order to achieve maximum business advantage to your own organisation 

K5 how to communicate effectively with suppliers

K6 how to place and follow up orders using the system in your organisation 

K7 how to monitor supplier performance 

K8 how to complete necessary purchase orders 

K9 what types of parts your organisation normally requires and stocks 

K10 your suppliers' order systems and requirements 

K11 the importance of using supplier special offers and bulk purchase terms to maximise the business advantage to your organisation wherever possible 

K12 the factors that can influence customer demand for parts and their impact on the ordering process 

K13 the business and customer satisfaction related factors governing why: 

E.g. seasonal demands, manufacturer's campaigns, organisational promotions 

These are motor vehicle parts (new, refurbished or recycled), any accessories and consumables

Manual or computerised, depending on the system in use in your organisation 

Examples include manufacturers, factors and other vehicle parts suppliers