Monitor people’s work and resolve work related problems affecting outputs

URN: EUSUMS3
Business Sectors (Suites): Utility Management Skills
Developed by: Energy & Utility Skills
Approved on: 01 Dec 2018

Overview

​This Standard is about monitoring utilities’ work and resolving work-related problems affecting outputs. People could be employed or sub-contracted  and be working in a single utility or a multi-utility environment.  

This includes allocating work and briefing team members, checking quality of work, addressing poor performance, identifying when processes, materials or equipment are affecting performance, finding or recommending solutions, dealing with conflict amongst team members, recognising achievement and keeping records.

This Standard is for people who supervise teams in the utilities sector. 


Performance criteria

You must be able to:

1. use information from reliable sources to determine work requirements and schedules 2. check that team members have valid and current ‘permit to work’ documentation 3. allocate work to team members in line with their skills, experience, qualifications and training 4. brief team members on expected work methods, schedules and technical specifications at appropriate times 5. check progress and quality of work against technical specifications on an ongoing basis 6.  give prompt and constructive feedback to team members about their work  7. give team members opportunity to discuss actual or potential problems affecting their work at appropriate times 8. hold discussions with team members at a time and place appropriate to the type, seriousness and complexity of problems 9. help team members identify when problems with work processes, materials or equipment are affecting work outputs 10. gather and check information from reliable sources to analyse the nature of problems with work processes, materials or equipment 11. adjust work methods and plans within your level of responsibility to resolve work related problems  12. suggest solutions to relevant people to resolve problems that are beyond your level of responsibility  13. inform all relevant team members of any changes to work methods, processes, materials or equipment that will affect them 14. identify the cause of any conflict within teams that is affecting work outputs and deal with it in line with organisational processes without delay 15. report progress or successful completion of significant pieces of work or work activities to team members at appropriate times 16. maintain records about problems and performance in line with organisational procedures 

Knowledge and Understanding

You need to know and understand:

  1. sources of information on work requirements

  2. approved work methods, work processes and schedules 

  3. technical specifications for work activities within your control

  4. skills, knowledge, experience, permits and qualifications required for work activities

  5. communication methods including how to check understanding

  6. types of work problems which team members may encounter 

  7. how to encourage and enable frank discussion

  8. how to identify causes of work problems

  9. your role and responsibilities in dealing with team members' problems and how to decide when problems go beyond your own competence and responsibility

  10. the range of support services which exists inside and outside your organisation

  11. the importance of fairness and impartiality 

  12. confidentiality requirements

  13. how to motivate team members

  14. when it is appropriate to request additional resources or adjustments to work schedules

  15. the effects that conflict between team members can have on work activities

  16. how to recognise conflict

  17. reporting structures

  18. record keeping requirements

  19. organisational and legal requirements relevant to disciplinary and grievance procedures 



Scope/range


Scope Performance


Scope Knowledge


Values


Behaviours


Skills


Glossary


Links To Other NOS


External Links


Version Number

2

Indicative Review Date

01 Dec 2021

Validity

Current

Status

Original

Originating Organisation

Energy & Utility Skills

Original URN

EUSMUMS7

Relevant Occupations

Engineering, Utility Managers

SOC Code

1123

Keywords

multi-utility, managers, contractors, conflict