Information Management Level 4 Role

This sub-discipline is about the competencies required for the management of data and information within an organisation and as it crosses into and out of an organisation. This includes the acquisition, creation, categorisation, storage, transfer and disposal of data and information. It also covers the competencies required to manage the integrity of and access to data and information. 

Manage the classification and categorisation of information 

 

P1 Ensure that the location and properties of information are collated and recorded, to enable effective management, classification and categorization 

P2 Classify and categorise information, in line with organisational policies and procedures 

P3 Collate, accurately and concisely, information and data that define the procedures for the management of information assets supporting an organisation

Assist the management of information assets 

 

P8  Source relevant and accurate information relating to who can create, access, use, distribute and dispose of information assets 

P9  Correctly document and store all relevant information on those responsible for information assets, in line with organisational policies and procedures 

P10  Assist in the implementation and maintenance of the procedures within IT/technology systems, services and assets to classify, categorise and manage information assets and how they are accessed 

P11  Assist in monitoring the creation of, access to and use, distribution and disposal of information assets

Manage the classification and categorization of information 

 

K1 Source information and data that describes what needs to be known about information within an organisation, to enable it to be classified, categorised and managed effectively 

K2 The role and relevance of information lifecycle management (ILM) practices being applied to information from its creation or acquisition to its disposal 

K3 What information management entails 

K4 the activities and tasks involved in information management and how these relate to information lifecycle management (ILM) 

K5 The fact that effective information management is critical to the well being and success of an organisation  

K6 The fact that the responsibility for ensuring the accuracy, currency and completeness of information within an organisation lies with identified business owners 

K7  The fact that there are external providers of information management services available and that there are disadvantages and benefits in using them 

 

Carry out information management activities  

 

K8 apply the processes, tools and techniques, to conduct information management activities 

K9  apply the most appropriate approaches to undertake information management 

K10  Gather information relevant to an organisation and the individuals within it 

K11  source information and data relating to the business owners responsible for accuracy, currency and completeness of information assets within and organisation 

K12  verify the accuracy, currency and completeness of information created, collected, accessed, used, documented and disposed of by information management activities 

K13 Why there is a need to classify and categorise information to enable effective usage within an organisation  

K14 Why legislation and regulations relating to information management with in an organisation must be reflected in information management activities and their deliverables

K15  Who may create, have access to, distribute and dispose of information within an organisation 

K16 The importance of verifying the accuracy, currency, completeness and relevance of information collected, produced and used by information management activities 

K17 The importance of maintaining the integrity and confidentiality of information during information management activities 

K18 The importance of ensuring that sensitive information is not disclosed inappropriately during information management activities 

Assist the management of information assets 

 

K19  identify information relating to who can create, access, use, distribute and dispose of information within an organisation 

K20 Select the processes, tools and techniques relating to information management activities 

K21  identify information and data that define the procedures for the management of information assets  

K22 The importance of communicating in a clear, unambiguous and consistent manner with sponsors, stakeholders and external bodies in all aspects of information management activities 

K23  The importance of managing and controlling access to information, date and knowledge

K24  The processes, tools and techniques used to monitor the creation, access to, usage, distribution and disposal of information both within an organisation and as they are exchanged with external bodies and individuals 

K25  The processes, tools and techniques used to monitor compliance with legislation, regulations and standards relating to information management activities