Carry out pre-arrival procedures in jetty operations

Business Sectors (Suites): Jetty Operations
Developed by: Cogent
Approved on: 30 Mar 2020


This standard covers the competences you need to carry out the pre-arrival procedures in jetty operations in accordance with approved procedures and practices.

You will be required to demonstrate that you can:
1 Obtaining pre-arrival information from vessel
2 Obtaining and comparing weather and tidal conditions prior to and for duration of vessel stay
3 Liaising with relevant authorities prior to berthing operations
4 Ensuring availability of equipment, services and personnel for berthing and un-berthing operations
5 Determining product transfer requirements
6 Planning for contingencies during product transfer

During this work you must take account of the relevant operational requirements and safe working practices AS THEY APPLY TO YOU.

The activity is likely to be undertaken by someone in petro-chemical work setting, including individuals working in refineries, chemical plants and tank storage.

Performance criteria

You must be able to:

P1 use the correct method of communication
P2 gather and check all of the relevant information concerning the incoming vessel
P3 record the information using the appropriate documentation
P4 obtain forecast of weather conditions prior to and for duration of vessel stay
P5 compare forecast weather conditions with permitted weather conditions
P6 obtain predicted tidal conditions for vessel's transit to and from berth
P7 compare predicted tidal conditions with permitted tidal conditions
P8 confirm that vessel's transit to and from berth is within acceptable weather and tidal conditions, as determined by the Terminal and Port Authority for the vessel and berth
P9 establish estimated arrival and departure times of incoming vessel
P10 ensure that incoming vessel is aware of the Terminal's mooring and berthing requirements
P11 identify the equipment, services and personnel that will be required for berthing and un-berthing operations
P12 check that the equipment, services and personnel will be available for
berthing and un-berthing operations
P13 inspect equipment according to standard operating procedures
P14 obtain accurate details of product/s to be transferred
P15 determine the required transfer conditions and equipment
P16 confirm the availability of required transfer equipment on the vessel and shore
P17 establish the sequence of product/s transfer
P18 refer to relevant sources to gain information concerning hazardous events during transfer operations
P19 obtain all relevant details of intended transfer operation
P20 when appropriate, carry out a risk assessment for the intended transfer operation
P21 when appropriate, record the risk assessment using correct documentation
P22 plan control measures and notification procedures according to the risk assessment
P23 deal promptly and effectively with problems that are your responsibility, and report those that you cannot solve and or not your responsibility to the relevant person
P24 communicate all relevant information to the appropriate people
P25 work safely in accordance with operational requirements

Knowledge and Understanding

You need to know and understand:

K1 why it is important to gather accurate information
K2 what is the relevant information to gather
K3 the different types of vessels that may use the terminal
K4 how weather information should be obtained and recorded
K5 how tidal information should be obtained and recorded
K6 methods to be used to compare information
K7 how to identify irregularities
K8 the correct procedure/s to use if conditions are outside acceptable limits
K9 why it is important to verify that the pilot will be available for
inward/outward passage
K10 what are the consequences of using incorrect or incomplete information
K11 what is the Terminal's criteria concerning times, tides and weather
K12 how to identify berthing/un-berthing requirements
K13 how to check availability of equipment, services and personnel
K14 what inspection methods to use according to standard operating
K15 how to inspect equipment prior to berthing/un-berthing operations
K16 how to obtain accurate details of the product to be transferred
K17 how to determine required transfer conditions, taking account of all
product's characteristics
K18 how to determine transfer equipment requirements
K19 how to check the availability of transfer equipment
K20 how to establish the transfer sequence
K21 why it is important to establish the correct transfer sequence
K22 how to obtain hazardous event information from relevant sources
K23 how to obtain all relevant details of intended transfer operation
K24 when it is appropriate and how to carry out a risk assessment
K25 why it is important to carry out a risk assessment
K26 how to record the risk assessment
K27 how to ensure that all resources required are available and appropriate
K28 your own responsibilities and duties and your duties under current
environmental legislation
K29 the problems that may occur and how to deal with them
K30 who to refer to with problems that are not your responsibility and/or you
cannot solve
K31 the appropriate methods of communication (including documentation) to use

K32 how and when to obtain and use the appropriate PPE (Personal Protective Equipment) and how to select, use and care for PPE (to include sight/hearing protection, gloves, footwear, hard hats, respirators)
K33 the implications of statutory and organisational requirements
K34 how to interpret operational requirements (e.g. policies, procedures, Permit To Work, instructions, codes of practice, standards, schedules)
K35 the risks and hazards associated with the activity
K36 all relevant rules, regulations and guidelines


1 Understand and deal with the following:
1.1 deadweight/displacement
1.2 length overall
1.3 air draft and beam
1.4 distance between bow and centre manifolds
1.5 present draught, maximum draught
1.6 manifold heights above waterline throughout operation, forecast weather conditions
1.7 predict tidal conditions

2 Liaise with the relevant authority (within and outside normal pilot operating times) concerning the Terminal's criteria on all of the following:
2.1 times
2.2 tides
2.3 currents
2.4 weather conditions
2.5 preferred berthing method
2.6 manifold heights above waterline throughout operation
2.7 liaise with relevant authority both

3 Identify berthing/un-berthing requirements to include all of the following:
3.1 tugs
3.2 mooring boats
3.3 manpower
3.4 mooring equipment
3.5 services/power

4 Inspect, according to procedures, all of the following berthing/un-berthing equipment:
4.1 dolphins
4.2 winches
4.3 capstans
4.4 mooring hooks
4.5 shore mooring lines

5 Show that you can determine transfer requirements for any transfer operation likely to be handled by your terminal. This may include:
5.1 cargo
5.2 bunkers/ballasts
5.3 slops
5.4 oily mixtures

6 Refer to relevant sources of information. This may include:
6.1 colleagues
6.2 accident records
6.3 hazardous events log etc.

7 Obtain all relevant details of transfer operation to include all of the following:
7.1 product/s
7.2 volume
7.3 characteristics of product/s
7.4 conditions required
7.5 equipment required
7.6 planned sequence for transfer

Scope Performance

Scope Knowledge





Links To Other NOS

External Links

Version Number


Indicative Review Date

30 Mar 2026





Originating Organisation


Original URN


Relevant Occupations

Engineering, Engineering and Manufacturing Technologies, Engineering Professionals, Professional Occupations

SOC Code



carry out, pre-arrival, operations, information, vessel, jetty, authorities, berthing, un-berthing, requirements